Get ready to dive into an electrifying interview with Inst. Keith, the visionary behind the renowned 36th Chamber University of Martial Arts & Sciences and Dojo Martial Art! Join us as we uncover their exhilarating journey of harnessing the power of ShiftFlow to revolutionize operations for their dynamic team of martial arts instructors. Keith shared insights into their challenges prior to adopting ShiftFlow and how the platform transformed their workflow.
The Leading Martial Arts School and its Time Tracking Challenges
In Detroit, Michigan, the 36th Chamber University stands as a bastion of tradition and mastery in the realm of martial arts education. Guided by the visionary leadership of IKInst. Keith, this esteemed institution boasts a diverse faculty of over fifty instructors, each a paragon of skill and expertise in their chosen disciplines. Keith and his team are dedicated to fostering a vibrant martial arts community in Detroit. However, managing a dynamic team of instructors teaching classes on rotating schedules, each with varying course fees and different class times, presented its own set of challenges.Inst. Keith outlined the challenges they faced in managing their martial arts instructors and students. With over fifty instructors teaching classes on rotating schedules, each with varying course fees and different class times, manual methods of attendance tracking and payroll preparation proved to be cumbersome and error-prone.
How ShiftFlow Became the Game-Changing Solution
Recognizing the need for a comprehensive solution, Inst. Keith and his team conducted thorough research into time tracking software options. They explored over a dozen different apps, including Homebase and Toggl. However, none of these options met their expectations like ShiftFlow did. They found ShiftFlow to be the ideal solution due to its user-friendly interface, customizable features, and cost-effectiveness. ShiftFlow’s ability to streamline payroll processes, facilitate communication with their mobile team, and provide automated timesheet reporting resonated perfectly with their operational needs. The comparison with other apps solidified their decision to adopt ShiftFlow for its superior functionality and ease of use.
User-friendly interface made for everyone
Inst. Keith highlighted the smooth transition to ShiftFlow, facilitated by the platform’s intuitive nature and the dedicated support from ShiftFlow’s customer success team. The quick set-up guide provided by ShiftFlow allowed them to implement the platform seamlessly, minimizing disruption to their daily operations. They particularly appreciated how easy it was to set wages for instructors at different levels within the app, ensuring fair compensation based on various factors such as seniority and class type.
Fully customizable features tailored for a mobile team
Moreover, ShiftFlow simplified his payroll processes and facilitated seamless communication with his mobile team. This enabled him to manage operations efficiently without needing to be physically present every day, a particularly valuable asset during weekends when classes were concentrated. ShiftFlow offered a comprehensive suite of features tailored to the unique needs of the 36th Chamber University. With its intuitive interface and mobile accessibility, instructors could easily clock in and out of their classes using their smartphones, accurately recording their teaching hours in real-time.
Automated timesheet reporting makes payroll management easy and accurate
With ShiftFlow, payroll preparation became a breeze, as the platform automatically generated accurate timesheet reports, ensuring instructors were compensated fairly and promptly for their time.
Set-up and Adoption
To facilitate a smooth transition, ShiftFlow worked with the 36th Chamber University and provided a quick set-up guide for the team on how to set up ShiftFlow in minutes. The intuitive nature of the platform and the dedicated support from ShiftFlow’s customer success team ensured rapid adoption and minimal disruption to daily operations.
For example, ShiftFlow made it easy to set wages for instructors at different levels. The below screenshots show simple steps to add wage settings for every employee.
In the ShiftFlow app, click “More”, then click “Team Members.”
Select the name of the employee, then click on “Pay Rate.” Let’s take the new instructor, Sensei Malik, as an example.
Select the correct wage structure for each employee, such as hourly, daily, or monthly, based on whether the employee is full-time or part-time, or based on their seniority. Add desired numerical values for each employee in the pay rate input box.
Select pay period for each employee, from weekly, bi-weekly, semi-weekly or monthly. Click “Start a Recent Pay Period” to set the employee’s payroll start date.
Since the school has an overtime policy, their admin also turned on “Overtime” in the account settings, and set up a daily overtime rule in the “Overtime Policy” settings.
Results and Impacts
By leveraging ShiftFlow, Inst. Keith and his team experienced significant improvements in operational efficiency and instructor performance management. The platform enabled seamless scheduling of classes, reducing administrative overhead and eliminating scheduling conflicts. Instructors gained real-time visibility into their schedules, allowing them to focus on delivering high-quality martial arts instruction. Moreover, armed with actionable data, the school optimized class schedules and instructor assignments, resulting in increased student engagement and retention.
